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Many organisations use number of systems to manage their purchasing, finance and catering operation more efficiently. These may include online ordering systems, stock management, menu management, accounts payable and so on. However, as these systems were acquired over some time from several providers, they are often not compatible, forcing organisations to invest lots of manual time and effort in the duplication of inputting the same information in multiple systems.

What’s so revolutionary about Pelican Pi, the automated cloud-based systems, is that it extremely user friendly, flexible and modular, enabling organisation to use number of tools that all driven from the same information (one source of the truth).

The user experience has been designed from the ground up by talking to chefs, general managers, finance and procurement managers to name but a few. Thanks to their invaluable insights, the Pi system has been developed to empower them to be their best in their day-to-day tasks. The system is very user-friendly, intuitive and colourful. If can use Amazon you will find using our system a piece of Pi! 

Pi users are able to see what their team are buying in real time. They are able to analyse their purchasing history and habits at site level, by supplier, by category or at product level. Many of these reports are very user friendly and available in graphs and tables.

Organisations can now see, with a few clicks of a mouse, their top purchased products, allergen and nutrition data for each of their products they include in their recipe and stock value site by site or by store…..

If you would like a demo of the Pelican Pi system – please contact us on 01252 705214 or email

Read below what food operators think of Pi:


Toby Sharman, Group Exec Chef, HQ Theatres 

“12 months into using the Pelican's Pi menu management system, Piranha, and not only are we seeing the financial benefits but more importantly our customers are benefiting hugely from food consistency in terms of portion size, quality, cooking methods and presentation.

With our supply partners providing Pelican directly with up to date pricing, allergen and nutritional information it allows myself and my fellow chefs to spend a lot more time on developing our food.

The recipe costing process is extremely straight forward and allows me to create very detailed recipe specs that are followed throughout the group to give that food consistency.”



John Stirrat, General Manager from New Lanark Hotel and Visitor Centre, a World Heritage site in Scotland


“Thanks to the Pelican's Pi system, we are now achieving 26% operational inefficiency from kitchen to finance. On top of this, we have reduced our food and beverage cost by 12% through consolidation of products and a tender process, both managed by the Pelican procurement team.

With Pi we now have total visibility over our supplier spend and we no longer have to manually input supplier invoices and pay suppliers individually.

There is no need for us to check invoices line by line to ensure that we have not been overcharged, all this is being done automatically.

We are also using the Pelican Pi online ordering system (Cherry Pi), allowing us to control what products our team can order, limiting them to contract list items. This helps us to achieve our saving target. I also use the bespoke management reports where we are able see spend by supplier, by site or by individual product – a great tool which helps to us to mitigate any potential risk.


Andrew Forrest, Group Catering Manager, Edinburgh Leisure

“With Pi, I have management information at my fingertips. The Edinburgh Leisure catering team can see what’s been bought by category level, by site level, by day, week, month, what stock we have – you name it. 

We also use the online ordering, menu management and automated supplier payment systems too. It means I can make quick, informed decisions. 

In fact, originally I would have had to employ another staff member to support the procurement management, however that hasn’t been required, meaning another cost saving has been achieved.

The technology is there and it works. It has removed the need for manual interventions, meaning no more paperwork nightmares.”


Ben Frizell, Operations Manager at Warren House

“With the Pelican Pi system I’m now able to access management reports so I can quickly see what is being spent where.

We are able to manage our stock very easily too, as well as directly manage orders, while the e-billing automatically pays suppliers so my inbound paperwork is becoming less and less.

To bring everything together in one place, gives me a great sense of control and visibility over our product purchasing.



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