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Enhance the way you work

Procurement is about far more than achieving the best price, quality and service for products you buy. We help clients to develop, implement and manage bespoke procurement and supply chain strategies. 


Test your pricing against the market

How do you know if you are paying the best price? We tender hundreds of products throughout the year and store competitive bids on Pelican Libra, our live market price database. We’ll use this to analyse your current costs.

Pelican Libra

Discover how competitive your current pricing is using our market price database

Impartial price review

Our procurement analysts follow a stringent benchmarking process


Pelican has helped us to deliver on our cost improvement programme, with savings of over £100,000 already realised and more to follow

Guy’s and St Thomas’ NHS Foundation Trust

Find out if you are paying the best price

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Achieve maximum savings with our ethical procurement process

How can you achieve a balance between the price, quality, service and standards you require? Professional tendering gives you the power to determine the precise product specification, service levels and any additional support you need suppliers to deliver.

Pelican’s expertise in foodservice purchasing and professional procurement is unique in the marketplace and we will help you achieve your specific goals. 

Professional Tendering

Our CIPS-qualified team work to the latest procurement legislation and the highest standards of professional tendering practice.

We work closely with you and all key stakeholders at every step so all current and future needs are included in the tender.

We demand that suppliers meet all current health & safety and relevant food industry standards.

We don’t discriminate. Work with the local, regional and national suppliers that best fit your needs

Our team manage all aspects of the formal tendering process on your behalf – leaving you to concentrate on your core business.

Achieve smooth contract mobilisation with Pelican’s in-depth process

Pelican sit down and take the time to really get to know your organisation – they listened to us and importantly only provide advice that is best for us

Keble College, University of Oxford

Start saving with our professional tender service

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Our team becomes your team

Our team, supported by our Pi system, will ensure you are receiving maximum savings, quality and service from your suppliers for the whole duration of your contract. Pelican provides you with valuable management operational support, allowing you to focus on meeting the needs of your customers.

Areas of support


  • Limit price increases to absolute minimum
  • Negotiate all new product listings
  • Monitor contract compliance
  • Monitor invoice prices & arrange credit notes


  • Source alternative products offering better value
  • Source new suppliers, products & concepts
  • Review other product categories


  • Manage all supplier review meetings
  • Monitor KPIs as detailed in the SLA
  • Ensure due-diligence documents are in place & current
  • Manage supplier issues on your behalf


  • Real-time bespoke management reports
  • Full visibility over your entire operation
  • Consistent picture for all stakeholders
  • Make instant operational & strategic decisions


  • Achieve industry awards (e.g. Food for Life)
  • Menu analysis & planning
  • Compliance with industry & government standards
  • Allergy & intolerance advice
  • Nutrition & special diet training
  • Healthy eating & well-being

Your support team

The typical operational Pelican team that will support you:

  • Client Services Director
  • Procurement Lead
  • Procurement Manager
  • Senior Procurement Professional
  • Procurement Co-ordinator
  • Product Manager and Development Team
  • e-Procurement System Manager
  • Tender Manager
  • Fresh Supply Chain Manager
  • e-Billing and Payments Manager

Reduce your environmental impact

Sustainability has become a priority for all foodservice operators and Pelican will help you achieve your goals through professional procurement, spelling out your sustainability requirements in the tender specification as part of contractual terms.

Our procurement experts have a wealth of knowledge and experience to support you with individual projects:

  • Eliminating single use plastics
  • Reducing waste and optimising recycling
  • Reducing deliveries and food miles
  • Introducing proven sustainability schemes
  • Sourcing sustainable suppliers and products 

Shout about ethical and sustainable procurement

Your customers care about the ethical and responsible sourcing of food products. Demonstrate that your organisation is taking the lead in sustainability with the Soil Association’s Food for Life Served Here (FFLSH) Award, which is widely used by foodservice operators to show independent recognition of sustainable practice.

We are a member of the FFLSH Supplier Scheme, so we can fully support you in successfully gaining this award:

  • Source the right ingredients
  • Prepare for inspection
  • Set up restricted purchasing lists on Pi system
  • Collect the evidence to meet award criteria from all relevant Pelican suppliers
  • Ensure relevant sector nutrition standards are met

Anna analysed our hot food menu and suggested recommendations in order to achieve 75% of our dishes to be freshly prepared using seasonal ingredients

Want to improve your organisation’s sustainability?

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Maximise your savings

Our procurement managers will help you achieve the best value across wide range of categories.

Food & beverages

  • Ambient

  • Frozen

  • Chilled

  • Fruit & Vegetables

  • Dairy

  • Fresh Fish

  • Fresh Meat

  • Bread & Bakery

  • Sandwiches

  • Confectionery

  • Specialist & Fine Foods

  • Beers, Wines & Spirits

  • Soft Drinks

  • Hot Beverages



  • Light & Commercial Equipment

  • Tableware & disposables

  • Cleaning & hygiene

  • Workwear & footwear

  • Laundry & linen

  • Stationery

  • Card processing

  • Gas & lighting

  • Paint & DIY

  • Marketing & Printing

  • Pest Control

  • Utilities

  • Equipment Maintenance

  • Deepcleans

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